TENDER INVITATION FORM FOR ROUND CLOCK SECURITY

 Form no:-________________

I/We________________________________________________________________

(Name of agency/firm), registration number________________ hereby agree to supply the service for 3 SECURITY GUARDS (24 hours)for the Kendriya Vidyalaya , Fudam-Diu as per the terms & conditions of KVS attached herewith.

1.     Rate for SECURITY GUARDS per day (1 person) inclusive of all charges-taxes is Rs. __________(in figures)(in words)_____________________________________

I/ We assure you our best services to the utmost satisfaction of the Vidyalaya & shall abide by all rules & regulations of the Vidyalaya in this respect.

 Place:________††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††† Signature of the party

Date: _________††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††† with seal

 **I/ We read and get hard copy of rules & regulations.

TENDER INVITATION FORM FOR CLEANLINESS & SWEEPING

 Form no:-________________

I/We________________________________________________________________

(Name of agency/firm), registration number________________ hereby agree to supply the service for cleanliness & sweeping for the Kendriya Vidyalaya , Fudam-Diu as per the terms & conditions of KVS attached herewith.

1.     Rate for cleanliness & sweeping per day (2 person) with materials inclusive of all charges-taxes is Rs. __________(in figures)(in words)_______________________

2.     Rate for cleanliness & sweeping per day (2 person) without materials inclusive of all charges-taxes is Rs. __________(in figures)(in words)_____________________

I/ We assure you our best services to the utmost satisfaction of the Vidyalaya & shall abide by all rules & regulations of the Vidyalaya in this respect.

 Place:________††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††† Signature of the party

Date: _________††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††† with seal

 **I/ We read and get hard copy of rules & regulations.

TENDER DOCUMENT

 

Sub :"Inviting Bid for engaging Service Provider Firm for providing Manpowerthrough service contract for security/cleanliness/sweeping.

 

Sir/Madam,

 

The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societiesí Registration Act, 1860. The Sangathan administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees among others.

 

2.†††††† Sealed competitive Bids are invited by the Kendriya Vidyalaya Diufrom the reputed/registered Consultant/Service Provider Firm for providing Manpower through service contract initially for a period of 01 (one) year which may be extended, as indicated below:-

A.††††† Area of the Building†††††††††††††††††††††††† One Buildings having

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† approximately 20 rooms and04

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† toilets, corridors, Two shades and open

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† areas as well as enclosed surrounding

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† areas of school building.Parties are

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† advised to see the location.

 

††††††††††† Address/Location of the†††††††††††††††††† Kendriya Vidyalaya, Diu

††††††††††† Building††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Fudam village†††††††††††††††††††††††††††††††††††††††††††††††

 

B.            Man power required:-†† 03 security guard(Middle pass), (Timings:24 hours) (FOR SECURITY)

C.            Man power required :- 02 Person (TIMING : 7:00 am to 3:00 pm ) (FOR CLEANLINESS/SWEEPING)

†††††††††††††††††††††††††††††††††††††††††††††††

  Annexure -A :-

 

Work will have to be got done in the following way:-†††††††††††††††

 

i)             Sweeping of entire area of the building and surroundings of building and collection of all waste material and disposal of the same as per instructions of the KV.

ii)            Cleaning of the floor area with wet floor dusters and detergent disinfectants etc. once in the morning before opening the office and thereafter every 2 hours specially in the areas like corridors, stairs and reception etc.Spraying of flit/anti-termite treatment & rodent control etc. are to be made daily and whenever necessary, for keeping the rooms/sections free from mosquitoes, flies, termite/pests/rats etc.

iii)           Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants once in the morning and again in the afternoon.

iv)           Cleaning of carpets of the officers room with vacuum cleaner to be provided by the Contractor.

v)            Sweeping and cleaning of open areas, roads, passage, lawns, auditoriums/meeting halls/canteen etc. within the boundary of the Vidyalaya wall surroundings to this building.

vi)           Regular dusting/cleaning of office furniture (table and chair) and equipments, telephones, book cases, filing cabinets, almirahs and doors and windows including removal of cobwebs everyday before opening of the Vidyalaya i.e. 7.00 A.M.

vii)         Provisions of soap and liquid soap of good quality in the toilets and placing sufficient quantity of naphthalene balls/cakes and odonil cakes in the urinals.The Contracting Agency will ensure that the toiletries mentioned above are always available near each washbasin in the building.

viii)        The choking of the sanitary installations e.g. w.cís Traps, Bottle traps, gully traps etc. is to be cleared within 24 hours of noticing the complaint.

ix)           All complaints of leakage in the GI & CI pipes etc. are also to be attended within 24 hours.

 

ITEMS OF WORK TO BE DONE ONCE IN A WEEK ON EVERY SATURDAY

 

i)             Washing and Scrubbing of floor areas with detergents and dirt removing agent.

ii)            Acid cleaning of sanitary wares, without damaging their shines.

iii)           Removing stains from floors, doors and partitions by using surf or

††††† Any suitable detergent as are found necessary without leaving any

††††† Undesirable post cleaning marks.

iv)           Cleaning of filled surfaces in the corridors and staircases.

v)            Cleaning of water storage tanks, water coolers, desert coolers.

vi)           Polishing of name plates and number plates with brasso (on each floor)

††††††††††† and cleaning of all other name plates/Boards.

v)†† ††††† Dusting and cleaning of fans, electrical fittings, window panes with

glass cleaning chemical/agents and cleaning of partition, paneling etc. including removal of cobwebs.

3.†††††††† Quoted Price:

(a)                                The Bidder shall quote unit rate which shall comprise of monthly remuneration, EPF, ESI & other statutory costs and Service Charges in the format of quotation only attached (Annexure - A).

(b)              The service tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately.

(c)               The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

(d)              The Bidder shall deposit Rs.10,000/-(Refundable) in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD / Pay Order drawn in favour of Kendriya Vidyalaya Diu payable at Diu as earnest money alongwith the Bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(e)               Telex or Facsimile Bids are not acceptable.

4. ††††††† Each Bidder must submit only one Bid.

5. ††††††† Validity of Bid:

The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

6.†††††† Terms and Conditions:

(a)                                The remuneration shall be disbursed through cheque at KVís premises in the presence of representative of the KV or its constituent.

(b)                               The Contracting Agency will ensure payment by the 5th of every succeeding month to their employees provided to the KV office/premises as per the monthly remuneration quoted without any deduction.

(c)†† The Contracting Agency will submit the invoice/bill along with proof of††††† disbursement in triplicate after making the payment to the employees provided to the KV office/premises supported with the following documents :-

(i)††††† Details of disbursement made to the staff furnishing cheque details for each payment,

(ii)†† Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax.

 

Payment to the Contracting agency will be released within 15 days from the date of the receipt of the invoice/bill.

(d)              The Contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

(e)                                 The Contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculation will be borne by the Indentor/Client.

(f)                                  The normal office hours of KV Diu is from 7.00 am to 3.30 pm†††† Six days from Monday to Saturday. the Contracting Agency will deploy their workers and provide the services of cleanliness/filling of water in desert coolers for six days in a week from Monday to Saturday according to the duty timing shown at pre-pages/above.KV also reserves the right to request for the services of additional/extra manpower.The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.

(g)                                In case of absence on any working day, the monthly remuneration will be regulated as per the following formula:

Total Monthly Remuneration = Monthly remuneration -A1

†††††††††† where A1†† =††††† †††Monthly remuneration†† †††XNos. of days of absence

Nos. of days in the month

(h) ††††† The Candidates/Manpower provided by the Contracting Agency shall be accepted only after scrutiny by KV.Therefore, minimum three-four bio-data shall be made available against each slot in each category.The candidate may be invited for personal discussion also.No Conveyance or any other charges will be paid by KV.In case, none is found suitable then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours.The replacement of a Candidate on account of absence /unsuitability for KV shall be made within 24 hours.

(i) ††††††† The contracting Agency will be required to sign a contract with the KV as per the Model Contract enclosed for ready reference.The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

(j) ††††††† In case of any loss, theft / sabotage caused by/attributable to the personnel deployed, the KV Diu reserves the right to claim and recover damages from Contracting Agency.

(k)††††††† The antecedents of all the workers will be got verified from the police by the Contracting Agency before deployment for work.

(l)†††††††† The Contracting Agency will deploy the trained workers who are below the age of 50 years as well as physically fit and mentally alert.The Contracting Agency will also ensure that the workers/staff deployed are free from infectious disease before deployment for work.

(m)††††† The KV shall provide a small room/space for the workers/staff deployed by the Contracting Agency.No name plate of agency shall be allowed on the room and nobody will be allowed to stay in the office except the staff of Contracting Agency on duty.

(n)†††††† The Contracting Agency shall provide to personnel deployed for cleanliness and Security Services with impressive uniform with insignia.

7.†††††††† Evaluation of Bid:

The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner:

(i)††††††† The bid will be treated as non-responsive if following documents are not attached:-

(a)†††††† Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 (three) years.

(b)†††††† Audited Balance Sheet & Profit and Loss Account.

(c)††††††† List of clientele during last 3 years along with cost of assignment.

(d)†††††† PAN No. and Current IT clearance certificate.

(e)†††††† Attested copy of proof of EPF registration.

(f)††††††† Attested copy of proof of ESI registration.

(g)†††† Attested copy of proof of Service Tax Registration.

(h) †††† The Bidder shall deposit Rs.10,000/- in the form of Bank Guarantee valid for 135 days after the date of submission of bids or DD/Pay Order drawn in favour of Kendriya Vidyalaya payable at Diu as earnest money alongwith the Bid.The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(ii)†††††† Remuneration of staff, quoted below minimum wages applicable for Un-skilled, Semi-skilled, Skilled, Clerical and Non-technical supervisory staff, as per Government shall render the Bid disqualified for evaluation.

(iii) †††† The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder.

 

8.†††††††† Award of Contract:

(a)†† †† The Indentor will award the contract to the bidder whose Bid has been determined to be substantially responsive and who has offered the lowest price as per para 7.

(b)††††† The Indentor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated in para 2 above.

(c) ††††† The indenter prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract.

(d)††† Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract.

 

9.†††††††† Last date and time of receipt of Bids

You are requested to submit the Sealed Bids superscripted on the envelope as "Bids for providing Services for cleaning/sweeping and Security in KV Diu on service charge basis" within 07 days of publication of this notice in daily newspapers and our school website. The tenders will be opened at 2.20 PM at KV in the presence of bidders on 27/01/2017.If the last date of depositing and opening of tenders happens to be declared Holiday, then the tenders will be deposited/opened on the next working day, other terms and conditions and the time schedule remaining unchanged.An earnest money of Rs.10,000/- (Rupees Ten Thousand only) is to be deposited along with tender document.

 

The Indentor looks forward to receive the Bid in the format of Bid attached only and appreciate the interest of the service provider in the KVS.

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Yours faithfully,

Date:___________

Place: ___________††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††(MR.ISHWAR SINGH)

††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††PRINCIPAL†††††

Kendriya Vidyalaya DIU†††††††††††††††††††††††††††††

Name of proprietor:________________________ ††††††††††††††

Name of Firm: __________________________

Signature : ________________________( I/ We read and get hard copy of rules & regulations.)

Seal


ANNEXURE-ĎAí

FORMAT OF BID

 

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† (All figures in Rs.)

S. No.

Category of

Manpower

Number

Unit monthly remuneration

EPF Rate

ESI Rate

Cost of material

Service charges/ charges of uniforms/bonusetc. including overhead profit

Monthly Unit Rate (Col.4+5+6+7+8)

Total monthly cost (Col.9X3)

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTE:††††††††††††††††††††††† 1.†††††††† Service Tax shall be quoted separately.

††††††††††††††††††††††† 2.†††††††† In case of discrepancy between unit price and total price, the unit price shall prevail.

We agree to provide the above service of manpower including material and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement in the format enclosed.Bid Security of Rs._________________ (Rupees_____________________________________________) is furnished herewith vide Bank Draft No._____________ dated ____________drawn on____________________________

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† (Bidder)

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Signature: ______________†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Name:__________________††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††


ANNEXURE-B

LIST OF ITEMS/CLEANLINESS MATERIAL REQUIRED FOR SAFAI ETC.

1†††††††††††††††††† Phenyle (Liquid)

2†††††††††††††††††† Cleanze Sanitizer

3†††††††††††††††††† Pixol Sanitizer

4†††††††††††††††††† Odonil

5†††††††††††††††††† Liquid Soap (Homocol)

6†††††††††††††††††† Soap Cakes (Life Buoy)

7†††††††††††††††††† Vim Powder

8†††††††††††††††††† Nirma

9†††††††††††††††††† Surf

10††††††††††††††† Acid

11††††††††††††††† Tat

12††††††††††††††† Duster White

13††††††††††††††† Floor Duster (Mops)

14††††††††††††††† Room Freshner

15††††††††††††††† Nep Balls

16††††††††††††††† Teepol

17††††††††††††††† Thinner

18††††††††††††††† Scasso (Polish)

19††††††††††††††† Mansion Floor Polish

20††††††††††††††† Flit with Flit Pump\Chemical for anti-termite treatment/rodent control

21††††††††††††††† Homocol Cake

22††††††††††††††† Hariyali Jhadoo

23††††††††††††††† Phool Jhadoo

24††††††††††††††† Bandco Jhadoo

25††††††††††††††† Rehdi for collection of Kud